Junior Health & Safety Coordinator

Headcount Type: New

Application Deadline: March 13, 2026

The Company

DILFO is proud to be trusted by the Ontario construction community to deliver the best for our clients’ needs. We design, install, and provide maintenance for HVAC, heating, cooling, refrigeration, and plumbing systems for large scale projects across different industries. Our team of skilled individuals shares a vision of building with integrity and collaboration to bring quality and innovation to our work every day, and we are honoured to have been recognized by the Ottawa Business Journal as one of Ottawa’s Best Places to Work.

The Team

DILFO has a strong team culture that heavily invests in team member wellness and our community. We host regular social events including Pub nights, golf day, pizza Fridays, and more. We are extremely invested in our local community, partnering with the YMCA for the Cycle for Strong Kids annually, donating to the Ottawa Food Bank, partnering with Boys and Girls Club Ottawa to create opportunities for young people, and donating to charities our team members support.

DILFO also offers additional benefits including:

• Health and Dental Benefit plan
• Group RRSP matching plan
• Employee Assistance Program that includes virtual medicine
• Fixed number of paid Wellness days
• Corporate program through Good Life Fitness
• Discretionary bonus program

The Role

The Junior Health & Safety Coordinator provides administrative and coordination support to the Health & Safety team to help maintain compliance with legislative requirements, COR certification standards, and internal safety programs. This role supports the execution of safety initiatives led by the Health & Safety Manager by maintaining documentation, coordinating training and compliance activities, and assisting with reporting and program administration.

Keys Tasks

The Junior Health & Safety Coordinator’s responsibilities include, but are not limited to:

Program & Administrative Support

• Maintain organized health & safety documentation, records, and forms in alignment with the Health & Safety Management System (HSMS)
• Support document control activities related to COR certification, audits, and program updates
• Assist with maintaining safety manuals, templates, and internal tracking tools
• Provide administrative support for safety calendar activities, reporting, and compliance tracking

Field Coordination & Compliance Support

• Assist with tracking inspections, hazard assessments, toolbox talks, and corrective actions
• Support preparation of audit materials, reports, and follow-up documentation
• Assist with incident reporting administration and data entry
• Shadow the Health & Safety Coordinator during site visits and safety meetings to build field knowledge
• Support coordination of first aid kits, safety resources, and project safety documentation

Training & Safety Records Administration

• Track safety training requirements, certifications, and renewal timelines
• Maintain training matrices and employee safety records
• Support onboarding safety documentation and follow-up with supervisors regarding outstanding requirements
• Assist with preparation of orientation materials and training records

Alternate Company Security Officer (ACSO) Responsibilities

• Act as an Alternate Company Security Officer (ACSO) under the Government of Canada Contract Security Program (CSP), supporting the Company Security Officer (CSO)
• Assist with preparation, submission, and tracking of personnel security clearance applications and renewals
• Maintain confidential clearance records and monitor expiry timelines
• Support onboarding, offboarding, and audits related to security clearances and secured site access

Reporting & Continuous Improvement Support

• Maintain safety data within internal systems and spreadsheets
• Assist with preparation of KPI dashboards, safety reports, and meeting materials
• Support continuous improvement initiatives within the health & safety program

Education

• Diploma or certificate in Occupational Health & Safety or a related field
• Ability to obtain and maintain eligibility as an Alternate Company Security Officer (ACSO)
• Working at Heights certification considered an asset
• Valid driver’s license with the ability to travel to job sites as required
• Desire to work towards NCSO certification considered an asset

Experience

• Up to two (2) years of experience in an administrative, coordination, or safety-related role considered an asset
• Exposure to construction, industrial, or regulated environments is an asset

Knowledge and Technical Skills

• Working knowledge of Microsoft Office (Excel, Word, Outlook)
• Familiarity with document control practices and record management
• Basic understanding of construction health & safety principles considered an asset
• Experience with digital safety management systems (e.g., eCompliance) considered an asset

Key Competencies

• Strong organizational skills and attention to detail
• Ability to manage confidential and sensitive information with discretion
• Effective communication skills with both office and field teams
• Strong follow-up and coordination abilities
• Willingness to learn and develop within a construction safety environment
• Proactive mindset with the ability to support multiple priorities

Physical and Environmental Requirements:

• Ability to move equipment or materials weighing up to 30 pounds.
• Regular walking, standing, climbing stairs, bending, crouching, and lifting.
• Ability to work in noisy environments and varying weather conditions.
• Exposure to active construction sites and office/shop environments.
• Ability to stand and walk for extended periods.
• Travel to job sites within the Ottawa region.

We thank all applicants for their interest in working at DILFO; only those identified for further consideration will be contacted.

Accommodations for disabilities are available, where needed, upon request.

DILFO uses artificial intelligence as part of the screening process.

DILFO does not accept and is not responsible for any fees related to unsolicited résumés from recruitment agencies. Recruitment agencies should not submit resumes in response to this posting to DILFO employees or any associated company location.