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1 weeks ago

Associate Systemwide Compliance Officer – Privacy & Data Protection Officer

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Job Description

FLSA Status


Earliest Start Date



Salary commensurate with experience

Hours per Week

40.00 Standard from 8:00 AM to 5:00 PM

Hiring Department

Systemwide Compliance

Required Application Materials

A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, five health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 116,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s fourteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

To serve as the U.T. System Privacy Officer, Systemwide Privacy Coordinator, assist the Chief Compliance and Risk Officer and Systemwide Compliance as well as institution and System administration executive leadership on all privacy related issues.

Essential Functions

  • Serves as the U.T. System Administration Privacy Officer for any and all privacy related issues.
  • Serves as the Systemwide Privacy Coordinator
  • Serves as UT System Administration’s Data Protection Officer (DPO) as defined in Article 39 of the GDPR.
  • Works closely with the System’s Chief Information Security Officer regarding current and evolving privacy and security issues.
  • Develops System-wide and System Administration policies, as appropriate, regarding the creation and maintenance of personally identifiable and other sensitive data. Works with System institutions as needed to develop and deliver workforce training on applicable state and federal privacy laws and Initiates, facilitates and promotes activities to foster information privacy awareness within the System.
  • Collaborate with Records Management/Data Management Officer
  • Develop and maintain a continuous privacy risk assessment process to proactively manage and mitigate potential issues.
  • In collaboration with procurement teams, Legal, Security, and operations, assist with high-risk vendor risk assessments and address privacy compliance risks in existing contract purchases and renewals.
  • Serves as a resource to the System Compliance Committee to provide input and advice on privacy-related compliance issues.
  • Serves as privacy liaison to the Chief Information Security Officer Council (CISO Council).
  • Assist with providing training to workforce, contractors, and institutions regarding privacy related duties and responsibilities to ensure ethical and legal behavior and compliance with each institution's Code of Conduct.
  • Provide legal advice on privacy and related matters as needed, within legal advice role of the Office of General Counsel
  • Data Governance - Collaborate with Security, Information Technology, Data Governance Officer, and data stakeholders, to establish and support data safeguarding and governance processes that appropriately address privacy compliance risks including audit findings.
  • Develop guidelines and raise awareness of significant privacy compliance risks in IT procurement and data-sharing processes.
  • Collaborate with Legal, government relations, and data stakeholders to analyze implications of legislation or regulations, providing recommendations and facilitates and coordinates information flow between U.T. System and the institutions.
  • Incident Response: Contribute to the Systemwide and UT System Administration Security Incident Response Teams by analyzing privacy risks and making recommendations to protect data privacy.
  • May collaborate on investigations of reported instances of non-compliance.
  • Other duties as assigned.

Knowledge, Skills & Abilities

In addition to advanced privacy subject matter expertise, the role requires superior research, analytical, writing, and communication skills. An ideal candidate will have demonstrated ability to exert influence effectively and work collaboratively across the organization. The role involves collaborating with Privacy Officers throughout the system and coordinating with cross-functional UT System Administration privacy and data stakeholders. Familiarity with broad array of requirements governing privacy, including, Family Educational Rights and Privacy Act (FERPA), General Data Protection Regulation (GDPR), Gramm-Leach-Bliley Act (GLBA) and other FTC privacy laws, online privacy laws, and research subject privacy requirements.

Required Qualifications

Juris Doctorate and 5 years of progressively responsible experience with state and federal regulatory compliance with a focus on privacy, data ethics, cybersecurity regulations. Equivalent combination of education and experience.

Preferred Qualifications

  • Certified Information Privacy Professional (CIPP), preferred but not required.
  • Experience in working with Institutions of Higher Education and or government agencies, and large decentralized systems or organizations.

Working Conditions

  • May work around standard office conditions.
  • Uses standard office equipment
  • Requires occasional evening or weekend hours

Additional Information

The standard retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. However, the incumbent of this position may elect the Optional Retirement Program (ORP) subject to the position being 40 hours per week and at least 135 days in length.

A background check will be conducted on applicants under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request from the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO/AA Statement

The University of Texas System Administration is a federal contractor committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at

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