Senior Systems Officer

Senior Executive Officer

You will lead and support on:

Commercial System Support and Administration:

• Supporting users e.g. commercial delivery leads and contract managers in using Jaggaer.
• Designing, maintaining and delivering relevant training material for the systems’ users.
• Collaborating with team colleagues to analyse issues, problem solve and provide advice, solutions & options on the Jaggaer system.
• User and System administration including user onboarding; profile and access management; managing configuration updates; implementing changes; mass data uploads; and managing data mart reporting.

Information and data;

• Supporting the Reporting and MI Lead within the team, in the iterative development of MI packs and Power BI dashboards and timely production of legally required MI on behalf of departments through commercial system data where required.
• Lead and respond to departments’ Commercial Freedom of Information requests (FoI), Parliamentary Questions (PQ) and other external correspondence received. Working with commercial professionals and other partners to ensure responses are provided within the timeframes given and ensuring they comply with legalisation.

System management and in house development /continuous improvement:

• Support the development of the departments commercial system strategy, identifying and assessing the impact of potential future system, process and reporting changes.
• Manage change projects to onboard any new systems (and or modules) and lead and support the ongoing continuous improvement and development of our commercial systems by designing and implementing new solutions, templates, workflows etc for varied stakeholders across the departments ensuring the ongoing delivery of priorities.
• Mange the system interdependences e.g. DocuSign, ERP financials, as data is either integrated or merged for analytical purposes.

– Lead, support and implement the design and delivery of commercial system requirements to meet future internal and cross government requirements including – Procurement Reform, and commercial system re-procurement.

• Own the Jaggaer data mart reporting module, using the system functionality and working with Data leads to design and build bespoke reports.

Stakeholder engagement:

• Ongoing engagement with peers across the department and wider government.
• Engaging in internal and cross government data and systems groups.
• Leading communications and working groups, working collaboratively with system users.
• Fully including commercial users in system projects and encourage the uptake of new processes and systems.
• Providing a positive customer experience.

We are looking for candidates that:

• Have experience owning, developing, and/or implementing complex systems. Ideally this would include experience with commercial systems such as Jaggaer or Atamis, but we welcome candidates who could bring transferable skills from other functional specialities.
• Have driven system design / continuous improvement initiatives.
• Proven experience of working with O365 applications including Word and Excel and SharePoint.
• Have proven experience of data analysis and/or governance and assurance.
• Demonstrate capability of delivering projects.
• Demonstrate capability to work proactivity and to take ownership and accountability of your own tasks and work.
• Demonstrate capability in managing stakeholders and establishing relationships both internal and external to your organisation.
• Demonstrate excellent verbal and written communication skills.

We also welcome applications from people who bring equivalent transferrable skills and experience from other sectors.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.

Please use your personal statement (in no more than 500 words) to set out your relevant experience and why you are suitable for this role, in particular any relevant experience you may have administering systems.

Applications will be sifted on CV and Personal Statement.

In the event of a large number of applicants, applications will be sifted on the personal statement.

Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.

The interview will consist of behaviour questions.

Sift and interview dates to be confirmed.

Further Information

Reasonable Adjustment

We are proud to be a disability confident leader and we welcome applications from disabled candidates and candidates with long-term conditions.

Information about the Disability Confident Scheme (DCS) and some examples of adjustments that we offer to disabled candidates and candidates with long-term health conditions during our recruitment process can be found in our DESNZ Candidate Guidance. A DESNZ Plain Text Version of the guidance is also available.

We encourage candidates to discuss their adjustment needs by emailing the job contact which can be found under the contact point for applicants section.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.

If successful and transferring from another Government Department a criminal record check may be carried out.

New entrants are expected to join on the minimum of the pay band.

A location based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Any move to the Department for Energy, Security and Net Zero from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility https://www.childcarechoices.gov.uk

DESNZ does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).

DESNZ cannot offer Visa sponsorship to candidates through this campaign. DESNZ holds a Visa sponsorship licence but this can only be used for certain roles and this campaign does not qualify.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the recruitment principles, and wish to make a complaint, then you should contact in the first instance DESNZrecruitment.grs@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints